The Volunteer Process Doesn’t Have to Be Complicated
In many districts, volunteer management is a patchwork of disconnected steps — collecting applications, running background checks, tracking hours — all handled through different systems or manual spreadsheets. This slows down onboarding, makes it harder to keep records current, and can create unnecessary friction for both schools and community members.
When the process is too complicated, fewer volunteers step forward, and schools miss out on valuable community support — whether it’s ongoing classroom help or a parent chaperoning a single event.
Fragmented process from application to approval
Delays or inconsistencies in background checks
Difficulty keeping volunteer rosters current
Limited tracking and reporting of volunteer hours
No alerts when a volunteer’s eligibility status changes
A Complete, Easy-to-Use Volunteer Management System
Positive Proof’s Volunteer Management System simplifies every step — from application to approval to hour tracking. Districts can unify their volunteer program while still allowing each campus the flexibility to set its own requirements. The result? Faster onboarding, safer schools, and more time for staff to focus on what matters most.
What You Get with Positive Proof
Tailored Online Applications
Standardize the process district-wide while allowing campus-level customization.
Hour Tracking & Reporting
Automatically log volunteer hours and generate compliance or recognition reports.
Integrated Background Checks with Ongoing Monitoring
Partnered with Sterling Volunteers to provide thorough checks with monthly updates for one year.
Roster Management & Export
Maintain an accurate list of approved volunteers and export to other systems.
Volunteer Dashboard
Approve, manage, and update volunteer records in seconds.
Streamlined Sign-In
Quick on-site check-in for accurate recordkeeping.
A Background Check That Gives Back to the Community
When volunteers complete their background check through Positive Proof, they receive continued access to their results for 12 months. During that time, their background check is updated automatically each month, helping schools stay informed and volunteers stay prepared.
If they need to provide proof of their background check for another organization or opportunity, they can easily share it — saving time, avoiding duplicate costs, and making it easier to serve their community.
One Platform. One Login. One Seamless Process.
Positive Proof unifies Volunteer Management, Visitor Management, and Event Management in a single platform. One login, one database, and one connected workflow for your staff — making school safety and engagement easier than ever.
Visitor Management
Instant ID scans and safety checks
Event Management
Simple pre-registration and on-site check-in
Unified Reporting
All activity in one place
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Trusted by Schools Across the Country
Schools using Positive Proof reduce volunteer onboarding time, increase safety oversight, and boost community participation.
Callout Stats
less time spent processing applications
of volunteers approved before their first shift
Keep In Touch With Us.
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Visitor Management Systems, Supplies and Tech Support:
Nisswa, MN 56468
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817.424.5268
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Schedule a Demo
Track visitors, volunteers, students, automatic sex offender
check, and much more!